Recreation Administrative Assistant
Job Overview
-
Date PostedJune 4, 2025
-
Location
-
Wage/Salary$30.61 - $34.21 / hour
-
Contact NameHr@canmore.ca
-
Open Positions1
-
Staff AccommodationNo
-
Position DurationPermanent
-
Position TypeFull-Time
Job Description
Why work for the Town of Canmore? For starters, you can take great pride in our collaborative organization, its positive work culture and our amazing group of talented people who genuinely care about our community and accomplish outstanding work each day for its citizens. You will have the opportunity to work with a team that is professional, fun, dedicated and passionate about recreation, our community, and the endless opportunities for adventure in our magnificent Rocky Mountain environment.
Position Overview:
Reporting to the Manager of Recreation, this position provides administrative support to the Recreation Department. The Recreation Administrative Assistant performs clerical duties and assists with special projects for Recreation business units including Aquatics, Climbing, Facility Bookings, Customer Experience, Fitness and Child & Youth. This position will support a variety of critical administrative processes and liaise with a wide variety of internal and external interest holders.
As a key member of our recreation team, you will have the opportunity to support world-class facilities that promote physical literacy, sport, fitness and recreation activities that serve to enhance our citizen’s quality of life. This is the perfect job for someone who desires to make meaningful and direct impacts in the community through the use of their strong networking, relationship building, organization and administrative skills. You will have the opportunity to collaborate with many talented people within our organization and from the community to deliver high quality programs, services and events that help create a healthy, sustainable, inclusive community. This position will provide you autonomy, as you will be required to take the lead on a diversity of projects with minimal supervision. Your core duties will involve learning a diversity of new skills as you manage the daily administrative operations of the Recreation team, including but limited to; department communications, database entry and reporting, research, file management, meeting organization, website maintenance and developing promotional materials. In this role, you will have the opportunity to further develop your exceptional customer services skills, as you support operational employees that are crucial to the resounding success of our world-class recreation facilities.
Attributes: Do you thrive in a busy, office environment and enjoy the challenge of meeting deadlines? As our Recreation Administrative Assistant, you will have the opportunity to further develop your exceptional analytical, organizational, communication and data management skills with the diverse tasks and projects you will take a lead on in this role. You are a positive, effective communicator, who listens actively and has the ability to work effectively on your own or collaborating with a team. You are energized by helping people and will have the opportunity to hone your exceptional customer service skills in dealing with public inquiries, membership sales and supporting a large, diverse team of professionals. To be the best fit for this position, you have previous office administrative experience and working knowledge of intelligenz software under your belt, have developed excellent detail orientation and you are not afraid to take on a diverse portfolio of administrative tasks.
Job Requirements
Core Accountabilities:
Administrative Support to the Manager of Recreation
• Schedules meetings, prepares agendas, and records meeting minutes
• Produces, edits, and distributes various reports, forms, and other records
• Extracts and summarizes data for ongoing reporting from various software systems
• Develops and manages service area documents, files, records, and schedules
• Stays current with departmental issues, project statuses, staff programs, and schedules
• Performs research that supports service area programs and initiatives
• Maintains and updates Town website content for Recreation Services
• Collaborates effectively to execute marketing campaigns and initiatives
• Establishes schedules for internal employee programs and manager on duty shifts
Administrative support to the Recreation Supervisors
• Accurately and reliably inputs data
• Manages and tracks business unit purchasing and processes invoices/payments
• Organizes and coordinates the logistical aspects of staff functions, including Recreation’s staff meetings and events
• Understands and supports various Human Resources processes (e.g., recruiting, health and safety, and learning administration)
• Supports various operational projects, including but not limited to software implementations/upgrades and process improvements
General Administrative Duties
• Maintains all files and electronic file databases
• Manages inventories of various supplies
• Supports revisions to and development of policies and procedures
• Coordinates booking facilities and spaces as need
• Power User: Town Square and other platforms as assigned
Education & Qualifications:
• Secondary school diploma or equivalent – required
• Post-secondary education or training in office administration, business, or other related courses – asset
• Intermediate First Aid/CPR – asset
Experience:
• 2+ years related experience in an office administration type of environment – required
• Intermediate to advanced computer skills and specifically proficient with Microsoft 365 – required
• Strong organization skills with demonstrated attention to detail – required
• Strong oral and written communication – required
• Experience with database systems including data entry, extraction, and reporting- required
• Experience with digital records management software and budgeting software – asset
• Experience reviewing and editing documents and correspondence – asset
• Previous experience in recreation and sports administration – asset
Salary & Benefits:
• Pay Range- $30.61 to $34.21 per hour. Compensation will be calculated based on the successful candidate’s related work experience and education
• This is a full -time permanent position
• Competitive benefits package, & health spending account
• Generous RRSP matching plan
• Personal development & learning opportunities
• Positive work culture
• Work-Life Balance
Closing Date for Applications: This posting will remain open until June 15, 2025.
How to Apply: To apply, please upload your cover letter and resume (PDF or Word), and click the “Apply Now” button below. To help us learn more about you, in your cover letter please clearly detail the following:
1. Why do you want to work as a Recreation Administrative Assistant for the Town of Canmore?
2. What skills, experience, and (most importantly) attitude will you bring to enhance the team and enrich our community?
