Food & Beverage Administrator
Job Overview
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Date PostedApril 17, 2025
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Location
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Contact NameNatalie Sullivan
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Open Positions1
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Staff AccommodationYes
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Staff Accommodation Link
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Position DurationPermanent
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Position TypeFull-Time
Job Description
The Food & Beverage Administrator is responsible for providing administrative support to the Food & Beverage (F&B) department. This role involves handling gratuities, payroll maintenance, invoicing, forecasting, employee paperwork, inventory management, marketing assistance, and operational support.
DUTIES
The duties of this position include, but are not limited to:
– Process invoices, payments and reconcile financial records
– Track, monitor and forecast F&B sales
– Prepare weekly labour reports and assist with payroll processing
– Oversee petty cash
– Coordinate with accounting to ensure all weekly BEO, Stirling and Pulse gratuities are correctly paid out on time.
– Prepare and submit all month end requirements
– Complete daily billing in Opera
– Assist department managers with ongoing employee paperwork and submit to HR on a regular basis.
– Replenish Banquet Operational forms on as needed
– Assist with regular uniform, glassware and supply inventories/ordering including monthly reconciliation.
– Maintain all F&B signage including ensuring menus, rooms and buffet tags are consistent with events and promotions.
– Work alongside marketing for all F&B social media. Prepare and post all in-house marketing throughout the hotel.
– Administer internal food/liquor/transfers prepared by management
– Attend meetings as required and recording accurate meeting minutes when required.
– Create SOPs
– Work with sales department as required.
Job Requirements
The Food & Beverage Administrator should have a distinct proficiency in Microsoft Office Suite and Opera (or similar software) with strong organizational, multitasking, and communication skills. Experience in administration, preferably in hospitality or F&B would be considered an asset. The person in this role should have keen attention to detail and ability to meet deadlines and maintain confidentiality when handling sensitive information.
Perks & Benefits
A generous benefits package (dental, drug, extended health, life insurance, vision) is offered after 6-months of continuous full-time employment.
Other benefits include staff events, discounts at Spring Creek and local businesses, participation in the Perkopolis discount program, support for professional development, and a positive team atmosphere.
On-site shared staff accommodation, pending availability for full time employees, for $20-$25/day.
