Program Administrator / Executive Assistant
Job Overview
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Date PostedJanuary 27, 2025
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Location
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Wage/Salary$65000 - $75000 / year
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Contact NameKristopher Mathieu
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Open Positions1
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Staff AccommodationNo
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Position DurationPermanent
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Position TypeFull-Time
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(More Ways to Apply) Emailkristopher@canmorehousing.ca
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(More Ways to Apply) Phone4036099983
Job Description
Reporting to the Executive Director (ED) and the Housing Programs Manager (HPM), this position is likely the first point of contact at CCH’s offices; provides general program information to clients; is responsible for supporting the ED with board meeting agenda & document preparation. In addition to this, the position provides support services to the ED and program officers as required. This position is also responsible for the administrative coordination of all CCH programs properties and projects. This includes, but is not limited to:
• Processing program applications in person & online
• Providing program information to customers
• Liaison and support to CCH’s Board of Directors
• Supporting the Executive Director as required
• Managing client and property files & records
• Internal reporting and data collections
• Monitoring rental market statistics and inquiries
• Supporting marketing and program communications
• Scheduling meetings with applicants
Start Date
Job Requirements
• Process housing applications, verifying for eligibility, prior to HPM approval
• Responds to inquiries with accurate information on housing programs, properties and eligibility and provides referrals to other housing programs and agencies as appropriate
• Maintains files and a current database with applicant, tenant, property and leasing information, ensuring data integrity and confidentiality
• Review and reconcile monthly rent statements from property management companies
• Collects monthly rental statistics and Program enquiries and inputs data into CCH’s database
• Maintains all Constant Contact & Arcori lists for accuracy, in conjunction with the HPM
• Maintains and supports databases and project schedules, budgets, forecasts and reports for project delivery
• Answer telephones and manage email, mail correspondence
• Assists Executive Director as required through reporting, scheduling, etc.
• Coordinates maintenance, repair and cleaning of properties and office as required
• Reception and office administration duties in the absence of any employees
• Provide support and ideas to the marketing and communication initiatives, as required
• Proficient with Microsoft Office Suite software & CCH website updating working with the IT team
• Corporate record & insurance administration
• Organizes Board, Committee, Shareholder and other meetings
• Coordinates the preparation and distribution of meeting minutes, agendas and packages
• Maintains Board associated policies and guidelines
• Maintains Board member profiles and contact information
• Coordinates and supports Board recruitment, orientation and development activities
