Coordinator Business Operations
Job Overview
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Date PostedNovember 19, 2024
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Location
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Wage/Salary$30 / hour
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Contact Namedrichard@bowvalleypcn.ca.
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Open PositionsOne
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Staff AccommodationNo
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Position DurationPermanent
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Position TypeFull-Time
Job Description
The Bow Valley Primary Care Network has an opening for a Full Time (1.0 FTE)*Coordinator, Business Operations role
(*Part time would be considered for the right candidate)
The Coordinator of Business Operations is responsible for:
Business support to leadership and operational teams: Supports PCN board meetings, staff meetings and events, takes meeting minutes, manages physician membership enrollments, etc
General office administration: Organizes and maintains filing systems (transition to SharePoint), manages user accounts, coordinates room bookings and facility rentals, manages inventory of office supplies and equipment, and other office administrative duties.
Finance & Accounting: Supports financial administration by processing invoices, accounts payable, contracts, banking, and related documents for approval, payment, and filing. Assists in quarterly, mid-year, and annual report preparation, and assists in the annual audit process.
Payroll & Human Resource support: Assists in processing timecards to ensure timely submission of biweekly payroll, maintains employee personnel files, prepares onboarding packages for new hires, manages benefits administration to ensure timely enrollment/ adjustment of benefits, etc.
IT support and management: Manages organizational IT projects (e.g. transition of all documents to SharePoint platform), coordinates and liaises with IT Consultants, manages IT inventory, troubleshoots, coordinates and manages organizational and staff IT needs.
Special projects and other duties as required based on organizational needs.
Start Date
Job Requirements
Six years of progressively responsible, administrative office experience with evidence of
Strong working knowledge of Microsoft 365, QuickBooks and Payroll/HR software.
Experience and/or training in accounting, accounts payable, payroll and human resources
Experience with coordinating IT projects. Experience in using SharePoint would be an asset.
Demonstrated experience in business processes and records management
Demonstrated business writing, proofreading and editing skills
Ability to work independently in a busy office environment with minimal direction
Superior oral and written communication
Driver’s License and access to a vehicle
Advanced administration and business courses are considered an asset
