Production Coordinator, Performing Arts

Job Description

The Opportunity

The Production Coordinator, Performing Arts at Banff Centre provides essential production support for various programs, projects, and events. This role involves organizing and coordinating production elements for multiple productions on an annual and customized basis. Responsibilities include ensuring timely organization of production requirements and meeting operational and logistical expectations of faculty, participants, and production leads. The Production Coordinator supports performing arts events, concerts, theatre presentations, conferences, festivals, and more across Banff Centre and external clients. Reporting to the Production Manager, they are responsible for executing assigned projects and initiatives, contributing to Banff Centre’s overall vision and success while upholding its values and strategies.

Roles and Responsibilities

– With direction from the Production Manager, builds projects in Farmerswife to assist with booking equipment, spaces, and producing reports.
– Identify, organize and implement logistical requirements related to production needs, including resource requests, technical assessments, studio assignments, production spaces, technical equipment.
– Assist in creating, updating and distributing crew and rehearsal schedules, post-mortems, mainstage activities, production rentals, and other events.
– Schedule and coordinate planning meetings for Production teams with internal departments and external partners, arranging and distributing documents in advance of meetings and programs, take and distribute meeting minutes.
– Negotiate and schedule resource support (equipment, facilities, personnel) for all projects with participants and with other Banff Centre departments.
– Reviews resource requests, organises technical assessments for all programs and events.
– Identifies production needs, studio assignments, ordering scripts, scores and general supplies required for productions and production spaces.
– Liaise with clients, participants and production/technical crew during programs as well as during load ins, tech rehearsals, performances and load outs.
– Assist in preparing production contracts and agreements.
– Assist in all areas of Banff Centre Performing Arts administration and coordination which includes maintenance of accurate filing, records management systems, post evaluation processes, tracking expenditures and other various office administration.
– Researches and develops information for production budgets, tracks expenditures, and ensures timely payments of invoices.
– Act as liaison with all participants and faculty.
– Facilitate communication with other all Banff Centre departments to ensure smooth delivery of programs and performances.