Executive Assistant and Board Secretary
Job Overview
-
Date PostedJuly 7, 2026
-
Location
-
Wage/Salary$68714 - $102040 / year
-
Contact NameHuman Resources
-
Open Positions1
-
Staff AccommodationYes
-
Wage DetailsDOE
-
Position DurationPermanent
-
Position TypeFull-Time
Job Description
The Executive Assistant and Board Secretary (EA) is responsible for providing administrative support and office management to the President and CEO, the General Counsel and on occasion, additional members of the Senior Leadership Team. This includes but is not limited to the provision of a wide variety of highly complex administrative and support services. Using effective public relations, problem solving and liaison skills, the incumbent works with considerable independence and exercises discretion in applying policies and procedures while always maintaining strict confidentiality of information.
The Executive Assistant coordinates special projects as assigned, and researches and gathers information and data for preparation of reports and/or problem resolution. The incumbent liaises with external and internal stakeholders from a wide variety of disciplines, establishing relationships with community groups and organizations as well as members of the Banff Centre community, and facilitates communication between the Senior Leadership Team (SLT), the Board of Governors, and internal and external contacts.
The Executive Assistant reports directly to the President and CEO but works closely with the General Counsel particularly as it relates to matters of the Board of Governors and the Banff Centre Foundation Board.
Start Date
Job Requirements
5+ years of experience in a senior administrative support role.
Undergraduate degree or diploma in business or a related field.
Experience in handling a wide range of administrative and executive support with minimal direction.
Proven ability to skillfully balance the high volume demands of supporting a President and CEO, senior leaders and general counsel and board relations.
Ability to thrive in a fast paced, high-pressure environment.
Possessing a high degree of tact, initiative, and concern for accuracy and confidentiality is crucial in this role.
Ability to apply critical thinking and analysis towards problem identification and resolution.
Must be flexible and able to deal calmly and effectively with shifting priorities.
Possess advanced writing skills to assist in the preparation of correspondence and reports, typically preparing from raw materials and be able to provide professional report editing. The incumbent must have an eye for detail and be proactive.
Strong project management skills for high work volumes, which enables the completion of tasks within given deadlines.
Sound judgment for effective support the President and CEO, General and Board Relations incumbent and on occasion Senior Leaders in a proactive and resourceful way.
Strong attention to detail is a must.
Effective oral and written communication skills.
Advanced writing skills to assist in the preparation of correspondence and be able to provide professional report editing.
Able to speak professionally and eloquently with high level donors, Board of Governors, etc.
Excellent customer service skills and can interact with staff (at all levels) with a high degree of tact in a fast-paced and often challenging environment.
Advanced skills with Microsoft Suite of products (Word, Excel, Outlook and PowerPoint)
Familiarity of basic accounting principles.
Knowledge of basic regulations relating to Alberta’s Protection of Privacy Act and Access to Information Act.
Perks & Benefits
Benefits of working at Banff Centre are:
Transitional staff housing (based on availability)
Professional development
Employee Assistance Program
Health care spending account
Staff cafeteria and restaurant discounts
Onsite fitness facility at a discounted rate – first month free for new staff!
